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What is Close at Quantity & how to set it?
What is Close at Quantity & how to set it?

This page describes how Close at quantity works in Sumtracker

Ankit Goyal avatar
Written by Ankit Goyal
Updated over a week ago

What is Close at Quantity?

The "Close at Quantity" is a threshold that, when reached, marks your SKU as sold out on your online stores. For example, if a product's close at quantity is set to 10, Sumtracker will push 0 as the available inventory to your online store when the item's inventory reaches 10 or below 10. This reserves 10 units of the product, which can be useful in various scenarios such as wholesale orders, physical store inventory, creating an artificial scarcity of a product or simply to reserve quantity in stock for fast moving items.

Important Points to Keep in Mind

  • The close at quantity has to be set for each warehouse separately

  • The close at quantity works independently for each location in Shopify. If a product's inventory at a specific location hits the threshold, that location in Shopify will be marked as out of stock for that product. This does not affect the inventory status at other locations.

    • For instance, if you have set a close at quantity of 10 for a product and one of your warehouses reaches this threshold, only that warehouse will show the product as out of stock. The product will still be available at other locations where the inventory is above the threshold.

  • Close at quantity can only be set for normal products. It cannot be set for bundles.

  • For bundles, the close at quantity for individual components will determine the bundle's stock status.

How Close at Quantity works?

For Normal Products

SKU

Warehouse

Available Inventory

Close at Quantity

Status on Store

BLUE-JEANS-M

Main Location

15

10

In Stock

RED-TSHIRT-L

Main Location

12

5

In Stock

GREEN-SKIRT-S

Main Location

8

8

Sold Out

In this example, the "GREEN-SKIRT-S" SKU will be marked as sold out in your online store because its available inventory has reached the close at quantity threshold.

For Bundle Products

Lets say you are selling a bundle with SKU Moisturiser-Serum-Bundle with the following components

Example 1: All Components are above Close at quantity. Bundle SKU will be Available at Main Location

Component SKU

Warehouse

Available Inventory

Close at Quantity

Status on Store

Moisturiser

Main Location

15

10

In Stock

Serum

Main Location

12

5

In Stock

Example 2: One of the Component reaches Close at Quantity. Bundle SKU will become sold out at Main Location.

Component SKU

Warehouse

Available Inventory

Close at Quantity

Status on Store

Moisturiser

Main Location

9

10

Sold out

Serum

Main Location

12

5

In Stock

Changing Close at Quantity

From Inventory Page

  • Navigate to the Inventory page.

  • Verify the Warehouse you are setting the Close at quantity for

  • Update the Close at quantity column

Bulk Import Close at Quantity

To bulk import close at quantity follow these steps,

  • Navigate to the inventory page

  • Click on the import button on top right

  • On the import inventory settings page you can download the existing data first

  • Open the existing data and fill in value for the close at quantity column

  • After making the changes in the sheet you can upload it

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