What happens when I archive or delete a product from my store?

Archiving Products in Sumtracker

You can archive a product in Sumtracker if you no longer want to manage and sync its inventory from Sumtracker.

When you archive a product, it is removed from active inventory lists and reports.

The SKU’s inventory
Inventory that is Booked for unfulfilled orders
The SKU’s bundle configuration (if it is a bundle).

The above data cannot be restored once it is deleted.

The SKU’s historical data, such as inventory logs and order history, will be retained.

Go to the Products page, and ensure the “Archived” filter is set to False. This shows your active products.
Select the checkboxes next to the products you need to archive.
Click “Archive” on the side-drawer.
Read through the consequences of archiving a product, and download a backup of your Bundle Configuration if required.
Confirm that you understand the consequences of archiving, and Archive the products

Unarchiving Products in Sumtracker

Unarchiving (or undo archiving) a product brings it back into active inventory lists and reports.

When a product is archived, its inventory is deleted. Therefore, when you unarchive it, the product will have 0 inventory in Sumtracker.

This 0 inventory will also be synced to the product listings on your connected Sales Channels.

Go to the Products page, and change the “Archived” filter to True. This shows your archived products.
Select the checkboxes next to the products you need to unarchive.
Click “Unarchive” on the side-drawer.

Deleting Products in Sumtracker

Deleting a product permanently removes the SKU and all related information from Sumtracker. A product must be archived before it can be deleted.

The SKU’s inventory history and logs
The SKU’s sales order history
Purchase Order history of the SKU
Stock Transfer history of the SKU.

⚠️ The above data cannot be restored once it is deleted.

Go to the Products page, and change the “Archived” filter to True. This shows your archived products.
Select the checkboxes next to the products you need to unarchive.
Click “Delete” on the side-drawer.
Read through the consequences of deleting a product.
Confirm that you understand the consequences of deleting, and Delete the products

Frequently Asked Questions:

Go to Products page
Open Filters > “Channels is Not” filter
Select all channels in the list.
This shows you a list of products that are not connected to any of your Sales Channels.
Review the list, then select them all and Archive them.

No, archiving an SKU does not affect the listings on your Sales Channels. However, Sumtracker will not be syncing inventory for archived products.

Yes, but its Booked inventory will be deleted. If you decide to unarchive it in the future, it will no longer show inventory as Booked for existing unfulfilled order.

No. Archiving a product on Shopify does not automatically archive it in Sumtracker. This is by-design, to ensure you do not lose inventory data without intending to.

You would need to archive the product in Sumtracker manually if you no longer need to maintain inventory for it.

Archiving is reversible. Deleting is not.

When you archive a product, it's removed from your active inventory lists and reports, but its historical data (inventory logs and order history) stays intact. You can unarchive it later, though it comes back with 0 inventory.

Deleting goes further. It permanently removes the SKU along with its inventory history and logs, sales order history, purchase order history, and stock transfer history. None of this can be restored once deleted.

Marking a SKU as not stocked at a warehouse is warehouse-specific. It marks the SKU as inactive at that one location, but its inventory levels aren't deleted, and the product stays fully active everywhere else.

Archiving works at the SKU level, across all warehouses. It removes the product from your active inventory lists and reports entirely, and it deletes the SKU's inventory, any inventory booked for unfulfilled orders, and its bundle configuration (if it's a bundle). That data can't be restored, though the SKU's historical logs and order history are retained.

Use "not stocked" when a product just isn't carried at one specific warehouse. Use archive when you want to stop managing the product in Sumtracker altogether, or as a first step before deleting it.